We needed a better way for everyone, not just finance, to manage procurement.

Key results with Spendesk

• 94% faster processing: Transaction processing reduced from a full day to just 30 minutes

• 100% procurement process adoption: Complete buy-in across all departments and teams

• Real-time budget tracking: Budget owners can monitor spend instantly, eliminating up to a day of manual Excel work.

• Streamlined workflows: Automated approvals and smart reminders eliminate bottlenecks

About Codat

Launched in 2017, Codat is a UK-headquartered data sharing and insights platform designed to provide financial institutions with a real-time view of their business customers’ financial data. Their technology is used by the largest banks in the world to grow share of wallet, reduce churn, and scale their operations.

The challenges

As Codat scaled rapidly, their finance team struggled with fragmented spend and procurement processes. Contract tracking, software management, and approvals were scattered across multiple Google Sheets, disconnected forms, and various Slack channels.

This disjointed approach created significant headaches: missed renewals, compliance risks, and a frustrating experience for employees. The team wasted countless hours without gaining real-time visibility over spending, approvals, or commitments.

The solution

Codat implemented Spendesk to unify all finance operations in one intuitive platform.

The finance team gradually expanded their use of Spendesk, moving from basic team controls to more detailed cost centre tracking. They added procurement, purchase orders, expense claims and invoice processing – all supported by automated workflows and helpful Slack reminders.

Streamlined procurement

Before Spendesk, procurement was a patchwork of spreadsheets and forms, leaving employees confused about where to submit requests and finance teams struggling to track approvals and renewals.

With Spendesk Procurement, the transformation has been immediate. The biggest benefit is having an all-in-one procure-to-pay platform – employees no longer need to switch between different tools or hunt for information across multiple systems.

This consolidation means employees now have a single place to submit and track requests, while automated Slack reminders keep approvals moving seamlessly. The result: duplicate steps eliminated, confusion reduced, and a dramatically improved employee experience.

The results

Codat’s finance team has seen dramatic improvements since implementing Spendesk:

• Time savings: After implementing cost centres and expense categories, processing transactions now takes just 30 minutes instead of a full day.

• Real-time budget tracking: Budget owners instantly monitor spend instantly, eliminating up to a day of Excel work.

• Complete financial visibility: Every request, approval and renewal is now tracked in one central location, making compliance effortless and reporting instantaneous.

• Procurement efficiency: The streamlined workflow, with automated reminders and clear approval paths, has eliminated bottlenecks for both employees and finance teams.

• Employee independence: The intuitive platform enables staff to manage their own requests without assistance, virtually eliminating support queries to the finance team.

• Reduced manual effort: Automated categories and cost centres have eliminated tedious data entry while ensuring consistently accurate financial data.

• Compliance confidence: The team always knows they're on top of approvals, renewals and regulatory requirements.

  With Spendesk, everything we need is in one place – it's seamless and incredibly easy for everyone to use. We've cut our month-end processes from a day to just 30 minutes. Employees love it, and we always know we’re on top of approvals, renewals and compliance.

  Shona Chatralia

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