Streamline your accounts payable with automated invoice processing
Process, approve and pay invoices from all your teams quickly and efficiently.
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Automate the tedious parts of processing invoices
Centralise invoice management
Pay all invoices at once
Simple and smooth invoice management
Upload invoices in seconds
Any trusted team member can upload invoices to the platform from anywhere in the world, and Spendesk ensures all the necessary information is present. Finance teams can monitor and approve payments quickly, without any extra data entry.
Track approvals automatically
It’s important to know who gets paid, and who approved each cost. Spendesk logs every payment to each vendor, and records which manager approved it. Costs are also assigned to specific teams to help you manage budgets easily.
Automated receipt matching
No need to look over hundreds of receipts at the end of every month. Spendesk's OCR technology reads them for you to make sure every one is valid.
Real-time budget management
Spendesk updates in real time to reflect your spending. This helps you know exactly how much you've spent. Your records are more accurate, and always up to date.
When you’re a fast-scaling company, lots of people have requests, lots of people need funds, lots of people need to expense or need to spend. Suddenly, you lose efficiency, you lose control, and you have a lack of visibility. Spendesk keeps us in control of things.
Tom Libbrecht
Finance Manager, Silverfin
Even more ways to use Spendesk
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Switch to smart, trackable spending
Invoice Processing and Accounts Payable Tools | Spendesk — FAQ
Spendesk automates invoice processing by centralizing invoice uploads, extracting data with automated OCR, and routing documents through configurable approval workflows. Spendesk also provides real-time spend visibility, automatic receipt-to-invoice matching, and batch export files for bank payment import, reducing manual data entry and ensuring invoices are paid on time.
Spendesk lets finance teams approve invoices remotely using multi-level approval workflows, mobile and web approvals, and customizable approval thresholds. Spendesk records an auditable approval trail with timestamps and approver identities, sends automatic notifications for pending approvals, and enforces policy controls to prevent unauthorized payments.
Spendesk uses automated OCR to extract invoice fields (vendor, amount, date) and automatically matches receipts to invoices to eliminate manual reconciliation. Spendesk stores original PDF or image files alongside parsed data, flags mismatches for review, and populates accounting fields to accelerate month-end closing.
Spendesk enables batch payment execution by generating bank-ready export files (CSV/SEPA) for all approved invoices and vendors, allowing finance teams to import payments into online banking systems. Spendesk also supports payment status tracking and reconciliation to ensure timely and error-free supplier payments.
Spendesk synchronizes invoice, payment, and expense data with accounting systems via native integrations and exportable accounting files or API connectors. Spendesk maps accounting codes and VAT fields automatically, streamlining journal entry creation and reducing time for monthly reconciliation and reporting.